Texas Form 00-812 serves as a standardized financial security instrument provided by an issuing financial institution on behalf of a taxpayer to the Texas Comptroller of Public Accounts. Under Texas tax statutes, businesses operating in regulated sectors or handling significant recurring tax collections must post continuous collateral to secure payment of all state taxes, statutory fees, penalties, and interest that may accrue under the law. Rather than tying up working capital through cash deposits or purchasing commercial surety bonds, businesses frequently arrange for their depository bank to establish an irrevocable letter of credit. Form 00-812 legally binds the issuing financial institution to honor demand drafts drawn by the Comptroller up to a designated dollar threshold upon presentation of an official payment demand notice. Submitting this form guarantees statutory compliance, secures mandatory commercial permits, and protects state revenue accounts while providing businesses with an established, credit-backed alternative for satisfying collateral requirements.
How To File Form 00-812
Taxpayers submit this irrevocable letter of credit directly to the Texas Comptroller of Public Accounts as a condition of issuing or maintaining their commercial tax permits. Because this document represents a binding third-party commitment, the financial institution issuing the letter of credit must fill out the core bank authorization terms, assign a unique instrument number, and execute the certification through an authorized corporate officer before filing.
Gather the following items before completing the form:
- Your active eleven-digit Texas Taxpayer Number or pending license application paperwork.
- The precise legal business entity name registered with the Texas Secretary of State and Comptroller.
- The official dollar amount of tax security required by the Comptroller for your specific tax license.
- Your issuing bank’s legal name, branch address, and Federal Employer Identification Number.
- The exact letter of credit number and expiration terms established by the financial institution.
Once the financial institution has executed the form, submit the original document alongside your tax permit application or forward it directly to:
Comptroller of Public Accounts
111 E. 17th Street
Austin, TX 78774-0100
The Comptroller retains the original letter of credit in state custody throughout its effective period or until replaced by an approved alternate security vehicle.
How To Complete Form 00-812
Form 00-812 consists of an administrative tax type checklist, financial institution disclosures, taxpayer registration data, specific letter of credit covenant terms, and banking officer certification fields. Complete every line without alterations or conflicting notations.
Tax Category Selection
Select the specific tax or fee classification for which the security instrument is being issued. Choose only one category per form:
Checkbox: Gasoline
Select this box to satisfy security requirements for wholesale gasoline distributors, suppliers, or blenders under Texas Tax Code Chapter 162.
Checkbox: Diesel Fuel
Mark this box if the letter of credit secures diesel fuel distributor, supplier, or dyed diesel fuel bonded user obligations.
Checkbox: Mixed Beverage Sales Tax
Check this box to secure customer-facing sales taxes collected on alcoholic beverages under Texas Tax Code Chapters 151 and 183.
Checkbox: Mixed Beverage Gross Receipts Tax
Select this option for collateral securing the state tax assessed against gross receipts from liquor, wine, and beer sales.
Checkbox: Compressed Natural Gas/Liquefied Natural Gas
Mark this box to post security for natural gas motor fuel dealer or fleet licensing mandates under Chapter 162.
Checkbox: Pari-Mutuel Wagering
Check this box if collateral guarantees tax commitments under the Texas Racing Act for authorized wagering facilities.
Checkbox: Sexually Oriented Business Fee
Select this entry to satisfy statutory security mandates for adult entertainment establishments under Texas Business and Commerce Code Chapter 102.
Checkbox: International Fuel Tax Agreement (IFTA)
Mark this box to guarantee interstate commercial trucking fuel tax liabilities managed under the International Fuel Tax Agreement.
Checkbox: Texas Petroleum Products Delivery Fee
Check this option for bulk fuel transport security under Texas Water Code Section 26.3574.
Checkbox: Sales Tax
Select this box to satisfy continuous security required for retail merchants holding a standard Texas Sales and Use Tax Permit under Chapter 151.
Checkbox: Cigarette Tax
Check this box if the collateral secures wholesale cigarette stamp purchases and distribution liabilities.
Checkbox: Tobacco Tax
Mark this box to post required collateral for distributing, importing, or wholesaling non-cigarette tobacco products.
Checkbox: Customs Broker
Select this option to satisfy licensing bond mandates for customs brokers issuing export exemption documentation.
Financial Institution and Taxpayer Identification
Field: Name of Financial Institution
Print or type the complete corporate name of the commercial bank, savings association, or credit union issuing the credit facility.
Field: FEI Number
Provide the issuing financial institution’s nine-digit Federal Employer Identification Number used for federal corporate tax reporting.
Field: Address
Enter the complete physical street address, city, state, and postal ZIP code of the financial institution branch issuing this instrument.
Field: Taxpayer Name
Provide the complete legal entity name of the taxpayer exactly as recorded in Comptroller records, avoiding unauthorized abbreviations or secondary trade names.
Field: Texas Taxpayer Number
Input the taxpayer’s official eleven-digit state identification code assigned by the Texas Comptroller.
Field: Taxpayer Mailing Address
Write the complete mailing address, including street or post office box, city, state, and postal ZIP code, where the taxpayer receives official state notices.
Letter of Credit Covenants and Terms
Field: Account Of
Enter the formal legal entity name and physical address of the taxpayer for whose account the credit facility is established.
Field: Aggregate Amount
Specify the total maximum dollar limit available to the Comptroller under this agreement, recorded in standard currency format.
Field: Sight Drafts Drawn On
Provide the legal title and full address of the specific financial institution branch where the Comptroller must present sight drafts for honor.
Field: Letter of Credit Number Reference
Insert the unique tracking number assigned to this credit facility by the issuing bank to ensure matching draft references.
Field: Issuing Institution Reference Name
State the full legal commercial name of the issuing financial institution as referenced within the mandatory presentation clause.
Field: Issuing Institution Reference Address
Enter the complete operational branch address where sight drafts referencing this instrument must be sent or delivered.
Field: Expiration Date
Record the exact final calendar date through which this letter of credit remains active, valid, and enforceable for state draws.
Field: Irrevocable Letter of Credit Number
Transcribe the permanent internal identification or tracking code assigned to this legal credit instrument by the bank’s letter of credit operations team.
Banking Execution and Certification
The text confirms that all drafts drawn in compliance with this instrument will be honored upon presentation, subject to the Uniform Customs and Practice for Documentary Credits (2007 revision), International Chamber of Commerce Publication No. 600.
Field: Name of Financial Institution Officer
Type or print the full legal name of the corporate bank officer authorized to bind the institution to letters of credit.
Field: Title of Officer
State the professional executive title of the signing officer, such as Vice President, Assistant Vice President, or Commercial Lending Officer.
Field: Officer Signature
The designated banking officer must sign this line by hand to formally execute and validate the legal credit commitment.
Field: Date
Enter the calendar date on which the authorized banking officer executes the completed letter of credit.
Final Review Before Filing
- Verify that only one tax or fee category checkbox has been marked on the document.
- Confirm that the taxpayer legal name matches state records without utilizing unapproved DBA names.
- Ensure the eleven-digit Texas Taxpayer Number is entered correctly.
- Check that the aggregate dollar amount matches the security figure requested by state examiners.
- Confirm that the letter of credit number is recorded consistently across all required fields.
- Ensure that the expiration date is future-dated and aligns with state licensing intervals.
- Verify that an authorized banking officer has fully signed, titled, and dated the agreement.
- Deliver the original executed letter of credit directly to the Comptroller’s headquarters in Austin.