Montana Form NON-BTW, officially known as the Nonprofit Arts Organization Beer and Table Wine License Application, is a mandatory document issued by the Montana Department of Revenue for qualified nonprofit arts groups that wish to sell or serve beer and table wine. Specifically designed for organizations governed under Title 35, Chapter 2 of the Montana Code Annotated, this license allows groups whose primary mission is providing artistic or cultural exhibitions and performances to legally offer alcohol to their patrons. Securing this license requires a careful assessment of your organization’s legal structure, a thorough accounting of the premises where the alcohol will be served, and approvals from building, health, and fire code officials before the state will even process the paperwork. This application process ensures that only legitimate, tax-exempt arts organizations operate these beverage services, maintaining safety and regulatory compliance within the state while allowing cultural groups to generate additional revenue.
How to Complete Montana Form NON-BTW
Section 1: General Information
The first section requires you to provide the foundational details about your organization. You must print the legal name of the nonprofit organization exactly as it appears on your official incorporation documents. Enter your Federal Employer Identification Number on the designated line. Next, provide your official business name if it differs from the nonprofit name, and list a primary contact person the state can reach regarding the application. You must provide a business telephone number, a cell phone number, a fax number if available, and a primary email address. Finally, clearly write out the full physical address of the premises to be licensed, including the street address, city, state, and zip code, followed by your mailing address if it is different from the physical location.
Section 2: Type Of Transaction And Fees
This brief section outlines the required financial commitment for submitting the application. It notes that this type of license must be renewed annually by June 30. You are applying for a New License, which carries a $250 New License Fee. In addition, there is a mandatory $400 Processing Fee required for all transactions. You must add these two amounts together and enter the total of $650 on the “Total Amount Enclosed” line.
Section 3: Corporate Statement
In this section, you must list the leadership structure of your nonprofit organization. There are four numbered slots provided, and you may attach an additional sheet of paper if your organization has more than four leaders. For each slot, provide the officer or director’s full name, their home address, and their official title within the organization. Providing a Social Security Number and Date of Birth for each officer is listed as optional on the form itself, but entering the required name, address, and title is mandatory.
Section 4: Questionnaire
This section acts as a strict qualifier to ensure your organization meets state requirements.
Question 1 asks if your organization operates for the principal purpose of providing artistic or cultural exhibitions, presentations, or performances for the general public. You must check Yes or No.
Question 2 asks if your organization is a non-profit arts organization governed under Title 35, Chapter 2 of the Montana Code Annotated. You must check Yes or No. If you answered No to either Question 1 or Question 2, the form explicitly states that you do not qualify for this license.
Question 3 asks if the location to be licensed is within a zone where the sale of alcoholic beverages is prohibited by city or county ordinances. Check Yes or No.
Question 4 asks if your organization owns or is purchasing the building proposed for licensing. If you check Yes, you must provide a purchase agreement or a current property tax bill. If you check No, you must provide a lease agreement.
Question 5 asks if your organization owns the furniture, fixtures, and equipment used at the location. If you check Yes, no further action is needed here. If you check No, you must provide a lease or purchase agreement for the equipment.
Question 6 asks if the building is complete and ready for use. If you check Yes, move to the next question. If you check No, you must provide the expected date of completion on the line provided.
Question 7 asks if there will be a manager to oversee the day-to-day operations of the liquor license. If you check Yes, you must submit a management agreement. If you check No, simply mark the box.
Section 5: Additional Application Materials
Section 5 is a checklist of mandatory documents you must include in your application packet. You must provide proof of possessory interest in the premises, such as a lease, purchase agreement, or tax bill. You need a detailed floor plan on an 8.5 by 11-inch sheet of paper showing external dimensions and general layout, clearly marking where alcohol will be served, sold, and stored, along with the establishment name, address, and date. You must include a Bank Signature Card for the owning entity and your Federal Employer Identification Number as filed with the IRS. If applicable, attach the Management Agreement for the individual managing the liquor operations. You must provide a Personal History Statement and two fingerprint cards for each officer, director, and manager. Finally, attach your Articles of Incorporation, a copy of your IRS tax-exempt certificate, verification of the federal tax code section for your exemption, and a signed Liquor Division Authorization to Disclose Tax Information form.
Section 6: Declaration And Affidavit
The final section legally binds the provided information and requires specific signatures. The application must be signed by either the presiding officer of the board of directors and the president, or by the presiding officer or president alongside one vice president, secretary, treasurer, or executive director. By signing, these two individuals declare under penalty of false swearing that all information and attached documents are true, correct, and complete. Both individuals must provide their signature, the date of signing, their printed name, and their official title on the designated lines. Once completed, the entire packet and all fees must be mailed to the Montana Department of Revenue, Alcoholic Beverage Control Division at PO Box 1712, Helena, MT 59624-1712.